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Moving Checklist for Primary Care Doctors in Georgia

Moving Checklist for Primary Care Doctors GeorgiaIf you are relocating your primary care doctor’s office, you might feel intimidated by taking on the task. After all, there are a lot of moving parts to this type of relocation, so ensuring that you’re well prepared is crucial. Consider the following moving checklist for primary care doctors to set yourself up for success and save yourself the headache:

12 Weeks Out

  • Get at least three estimates from moving companies before signing a contract with a reputable one and picking a move date
  • Move any patients scheduled during those moving dates to dates when the new office will be open, and reduce appointment availability the week before the move
  • Notify all staff providers, CPA, patients, and referring physicians and hospitals both verbally, and through letters or other written documents
  • Notify payors like Medicare and Medicaid
  • Complete a change of address in printed materials such as Blue Book or any other place your office is listed

4-8 Weeks Out

  • Notify any periodicals and subscriptions of your move, as well as your telephone and internet providers
  • Notify your business suppliers (i.e. fax, water coolers) and medical suppliers (lab equipment) and set up a biohazard removal service (if needed)
  • Notify your payroll service, bank, state license, DEA license, etc.

1-2 Weeks Out

  • Start labeling the items that need to be moved and make sure to note the location that each item will be placed in your new office
  • Pack the supplies that don’t need to be available for a few weeks
  • Send reminder calls to patients about your new location
  • Make sure you’ve acquired your Certification of Occupancy if moving to a new building

Prior to the Big Day

  • Assign roles to your staff to be completed during the move
  • Arrange to have phone, gas, and electricity hooked up and started in your new location a few days before moving
  • Verify that all wall jacks, cabling, and outlets are active and that all lines are in place as needed
  • Arrange for cleaning or anything else you need to have completed once you’re move out of your old location

If you’re relocating your primary care office and want to ensure the move is smooth and stress-free, the smartest thing you can do is turn to Classic Design Services. We are a white-glove mover that has been serving Georgia residents since 1989, so we’ve got all of the expertise and skill needed to get your relocation done right. Contact us today to learn more!

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